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Departure

Students will be withdrawn from the College for failing to register for more than one term. The student will be able to reapply for admission to the College following the current admissions process. Readmission to the degree program or College is not guaranteed. A withdrawn status might have both financial and academic consequences that occur from a break from academic study.

Schedule Gap

Students that wish to take one term off of their academic progress can apply for a schedule gap status. Schedule gaps can also be initiated by an academic dean, registrar, financial aid, or faculty advisor. If a student fails to register for classes for a second consecutive term, then they will be withdrawn from the College and will need to follow the protocol for students who receive a withdrawn status. A schedule gap status
might have both financial and academic consequences that occur from a break from academic study.

Leave of Absence

The purpose of a leave of absence is to allow students, who have a documented medical or military reason, to interrupt continuous enrollment up to 180 days at the College without having to reapply for enrollment through the admissions department.
An approved leave of absence may have both financial and academic consequences

that occur from a break in academic study; therefore, the College highly recommends students speak to the appropriate departments prior to applying for a leave of absence when possible.

Military Gap

Military Gap: Students who are required to leave for military training during the academic term should submit a “Request for Military Gap” form within their Student Portal.
To be eligible for a Military Gap, absence from Central Penn cannot exceed 21 days. Additionally, students must provide necessary documentation to validate this request. Student Success Coaches will receive the request, approve or deny it based on the student’s eligibility, and help the student make arrangements with their instructors. If

the request is approved, the student’s status will change to “Military Gap,” making them exempt from the Attendance Policy, and they will stay enrolled in classes providing they return to class after no more than 21 days. Students will, however, be required to abide by the specific arrangements that the Coach facilitates between the student and

their instructors.

Procedure

Prior to taking a leave of absence students must complete a leave of absence
request form, which can be obtained by contacting LOArequest@centralpenn.edu.
The completed leave of absence request form is then submitted, by the student, to LOArequest@centralpenn.edu along with all supporting documentation. The leave of absence process is for students who have a documentable medical or military reason; therefore, students must provide the reason for requesting a leave of absence as well as provide the College with the anticipated date of return to class. The student must have an approved leave of absence prior to the start of the leave.

If unforeseen circumstances, such as a medical emergency, prevent a student from completing the leave of absence approval process in advance, the College will still grant the leave of absence if the student is able to provide documentation for the unforeseen medical or military circumstances.

Approval

A leave of absence may be granted at the sole discretion of the College. The College must determine if there is a reasonable expectation that the student will return to their program of study following the completion of the leave of absence. If the request for leave of absence is denied by the College, the student is expected to attend classes
as scheduled. A leave of absence may be granted for no more than 180 calendar days. Generally, students are limited to one leave of absence in any 12 month period; however,

a second leave of absence may be granted as long as the total number of days does not exceed the 180 day maximum in any 12 month period.

Acceptable reasons for a leave of absence include jury duty, military obligations, or circumstances covered under the Family Medical Leave Act of 1993, known as FMLA. Circumstances that may be considered for a leave of absence include: the student is experiencing a serious medical condition (physical or mental), the birth of a child, the student must care for a spouse, child, or parent, or a recent placement of a foster child or adoption with the student.

Upon approval of a leave of absence, the College will withdraw the student from the courses in which they are currently enrolled and the student will receive a grade of “W” for each course from which the student was attending.

Financial Obligations

Students who are approved for a leave of absence will not incur any additional
charges for the period covered under the approved leave of absence; however, there may be other financial consequences as a result of the leave of absence. It is highly recommended that all students, regardless of how they fund their education, speak to
a Financial Aid Officer to discuss the effects of the student’s failure to return from an approved leave of absence. One such effect may be an exhaustion of some or all of a student’s grace period on student loans, if applicable. If the student has any outstanding financial obligations to the College, they must make the appropriate arrangements with the Business Office to remain current.

Return from Leave of Absence

Upon return from a leave of absence, students are permitted to continue in the academic program they began prior to the leave of absence. The College strongly encourages all students returning from a leave of absence to contact the Student Success and Advising Center for assistance in registering for the proper courses as soon as possible, as courses often fill quickly.

If a student does not resume attendance on the anticipated return date listed on the leave of absence request form, they will be withdrawn from the College and may incur any applicable fees associated with re-enrollment. The student’s date of determination is the date the student began the leave of absence. All charges, refund calculations, and grades are based on the student’s date of determination and are applied accordingly.

Point of Contact

For questions during the leave of absence process, the Student Success and Advising Center can be reached at LOArequest@centralpenn.edu.

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